Your First TEAM Meeting
1. Get to know the group. Ask each member questions about:
-Personal health interests and connections to health topics (people in their lives who have been affected by certain health issues)
-Inspiration for joining or forming a Force for Health TEAM
-Strengths and experiences they feel they can offer a Force for Health TEAM (event planning experience, communication skills, etc)
2. Introduce yourself. Be sure to include answers to the questions you asked the TEAM members!
3. Set expectations for your role project. Ask the members specifically how you can be the most helpful to them.
-Do they need your specific expertise to solve a problem (website building, graphic design, etc)?
-Are there any personal or professional connections you have that can help them solve a problem?
-Would the TEAM members prefer a regular check-in with you to help with problem-solving or roadblocks or would they prefer to contact you for support as needed?
-What steps would you like them to have taken before they contact you for help?
-What skills would they like to learn to help make their projects and TEAMS successful? How can you help them learn these skills?
4. Walk the TEAM through the initial IDEAS process. If the TEAM has not narrowed the focus of their TEAM or began planning a specific project/event, use the first meeting to help the TEAM members find direction. If an IDEA has already been established, ask questions to that challenge them to fine-tune their focus. It is important that you ask questions about how they think they can improve any step of the IDEAS process instead of offering advice for how they can make the project better.
Identify the problem: Facilitate a brief brainstorming session about health problems students have observed in their school, organization, family, etc. You should encourage discussion about how students "know" these are problems (what specifically have they noticed?") and why these issues are prevalent in the community. Ask students to select one health topic of interest from all the ones identified.
Design solution: Have TEAM members brainstorm ways the specific problem can be addressed realistically in this community. Why is the issue identified so problematic and prevalent, and what can the TEAM do to help people avoid having that problem? Next, have the members consider some ways to actually address this problem. Is it something the club can do on a routine basis, or would a one-time event help address the problem? Encourage creativity! This is also a good time to determine a general timeline for the project completion.
Assess the solution: Once the solution is drafted out, decide on a specific metric that the TEAM will use to measure the impact of their solution. The
A more detailed guide to the IDEAS process is available in the Force for Health TEAM Leaders course.
5. Help make plans for next meeting. The TEAM Leader should be primarily responsible for this task, but in the first meeting it might be helpful for you to introduce the process. TEAM members should get used to being assigned tasks to complete by the next meeting and being prepared to utilize meeting time for as much discussion and decision-making as possible, instead of using group time to complete work that can be done independently.
Sample project planning to be done in initial meeting
Identify a problem
Lots of students in our high school are obese because they don’t exercise enough
The obesity rates in our high school are high because the demands of the school day require us to be sedentary throughout the day.
Design a solution
Create a walking course for students to take as an elective
We will create a proposal to the school principal for a “walking class” that can be offered as an elective course during the school day. The proposal will include a syllabus for the class with walking locations, in-class activities, and the assessments the class would offer, as well as research demonstrating the link between sedentary lifestyles and obesity as well as a petition from students who would be interested in having the class offered.
Enact the solution
We will offer the class next school year
By the end of Month 1, we will have a syllabus drafted and credible research identified.
By the end of Month 2, the syllabus will be reviewed by the Physical Education staff and the research will be compiled.
By the end of Month 3, all the TEAM members will have helped gather signatures from students for the petition.
In month 4, we will present our proposal to the school principle and other administrators.
Assess the solution
If people like the class we know it is successful
The project will be successful if the proposal is accepted by the school administration and the class is created.
As time goes on, the planning will become even more thorough and may change in some ways. It is important that a thorough plan is developed in the first meeting, however, to set the initial momentum of the project. Once the IDEAS project is mapped out, members can be assigned certain tasks and progress can be made immediately. As a mentor, you should help TEAM members spend meeting time being as thorough as possible in their planning, and then encouraging individual members to take action on their own time to complete the TEAM's plan.